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Documents

Documents let you create and organize markdown files with folders. Use them for notes, wikis, or any text content; documents support images. This page covers creating documents and folders, editing, images, sharing, templates, and search.

Subscriber feature. Creating documents requires an active InterlinedList subscription. Existing documents stay fully usable: you can still read and edit them if your subscription lapses; only creating new ones is gated. See Subscription & Billing or open Settings, then Subscription, to upgrade.

What are documents?

Documents are markdown files stored in a folder hierarchy. Each document has:

  • Title: Shown in the folder tree and document list
  • Content: Markdown with support for headings, lists, links, images, and more
  • Folder: Optional parent folder for organization

Documents can be public (viewable by anyone) or private (only you).

Accessing documents

  1. Click Documents in the top navigation
  2. Use the folder tree on the left to browse
  3. Click a folder to see its documents
  4. Click a document to open it in the editor

Creating a document

From the web

  1. Go to Documents
  2. Select the folder where you want the document (or leave at root)
  3. Click New Document
  4. Enter a title and start writing
  5. Changes save automatically shortly after you pause typing (about a second), and about every eight seconds while you keep typing without a pause

From a folder

  1. Navigate to a folder
  2. Click New Document in that folder
  3. Enter a title and content

Creating folders

  1. Go to Documents
  2. Click New Folder (at root) or use the folder menu in the tree to add a subfolder
  3. Enter a folder name
  4. Folders can be nested to build a hierarchy

You can create a subfolder two ways: click New Subfolder near the top of a folder's page, or hover over a folder name in the left-side tree and click the folder-plus icon that appears (alongside rename and delete icons). When you are inside a subfolder, the breadcrumb bar at the top shows the full path back to the root, and each step is a clickable link.

Editing documents

  • Click any document to open the markdown editor
  • Edit in place; the editor saves on its own after you pause, on a timer while you type continuously, and when you switch tabs or leave the page. There is no separate Save button; if a save fails, use Retry next to the error message
  • Use the toolbar for formatting (bold, italic, headings, lists, links)
  • Paste or drag images into the editor to upload them

Images in documents

  • Paste: Copy an image and paste (Ctrl+V / Cmd+V) into the editor
  • Drag and drop: Drag an image file onto the editor
  • Images are uploaded to cloud storage and embedded with a URL

Sharing a document

Click Share on a document to open the Share window. It leads with Invite people (the way to give specific people access while the document stays private) and offers Make public as a secondary option below.

You no longer set Public with a separate toggle in the editor. Whether a document is public is now controlled entirely inside the Share window.

You do not need to make a document public to share it. Inviting specific people keeps the document private: only the people you invite (plus you) can open it. Reach for Make public only when you genuinely want anyone with the link to be able to read it.

Invite people (keep it private)

Inviting people is the recommended way to collaborate. Two kinds of invite live here:

  • People already on InterlinedList: search by username, display name, or email and add them directly. See "Sharing with specific people" below.
  • People who don't have an account yet: invite them by email address. See "Inviting someone by email" below.

Inviting people (and changing their role) is a subscriber feature. If you are on the free plan, you still see the Share window and the invite controls, but they appear locked with an Upgrade prompt. The people you invite never need to pay: anyone you grant access to can view or edit at the level you chose for free.

Make public

  • Private (default): Only you and the people you invite can view or edit.
  • Public: Anyone with the link can view (read-only), the same way public lists work. No account needed to read a public document.

Use the Make public switch in the Share window to turn public access on or off. When a document is public, a copy-link row appears so you can grab its address.

Sharing with specific people

You can share a document directly with named people who are already on InterlinedList (whether the document is public or private) without giving out a public link. Sharing with a person (and changing their role) is a subscriber feature, but the people you share with never need to pay: anyone you grant access to can view or edit at the level you chose for free.

Open the Share window and, under Invite people, type a username, display name, or email into the search box, click Search, pick a permission level, and click Add as [role] next to the person. They can then open the document at its normal address.

Each person you share with has one of three permission levels:

  • Read-only: Can view the document's content only
  • Edit: Can change the content, but cannot rename the document, change its public/private setting, or move it to a different folder
  • Admin: Can also rename, switch public/private, move, and delete the document

When you add someone (or change their role), they get a notification in InterlinedList and, by default, an email letting them know. If you'd rather not email them, untick Email this person before you click Add; they'll still see the in-app notification. Whether a person receives the email also depends on their own Sharing notification settings.

In the same card you can change anyone's role or click Remove to revoke access. Only you, as the true owner, can add people, change roles, or remove them; even an Admin collaborator cannot manage sharing. Removing someone's access is always free, even if your subscription has lapsed.

Inviting someone by email

Subscriber feature. Sending invites requires an active subscription. Accepting an invite is always free.

You can invite someone who does not have an InterlinedList account yet by their email address, and the document stays private the whole time. They only get access after they sign in with that same email and verify it; you never have to make the document public.

In the Share window, find the Invite by email area:

  1. Type the person's Email address.
  2. Pick a Role: Read-only (Viewer), Edit (Editor), or Admin.
  3. Click Send invite.

They receive an email with an Accept invite link. When they open it:

  • If they don't have an account yet, they can create one, and after signing up they land right back on the invite.
  • They must be signed in with that same email address, verified, to accept. This is a safety feature: the invite is tied to the invited address, so a forwarded link won't work for anyone else.
  • Once they accept, they get the exact role you chose and can open the document at its normal address: no public link, no payment.

Tracking and revoking invites

Below the invite form, Pending invites lists everyone you've invited by email, showing each person's email, role, status (Pending until they accept, then Accepted), and expiry date if you set one. Click Revoke next to an invite to cancel it; an unaccepted invite stops working immediately.

If an invite link is revoked, has expired, or is otherwise no longer valid, the person who opens it sees a friendly "this invite is no longer valid" page rather than gaining access.

Subscriber feature. Creating a share link requires an active subscription. Revoking a link never does: you can always turn off access you previously shared, even if your subscription lapses.

Instead of adding people one by one, you can create a share link that grants access to anyone you send it to. Find the Share links section in the same Document access & permissions card.

  1. Choose a role for the link:
    • Viewer: Anyone with the link can view the document. No account needed.
    • Editor: A signed-in visitor can claim edit access to the content.
    • Admin: A signed-in visitor can claim full access (edit, rename, change public/private, delete).
  2. Choose when it expires: Never, 7 days, or 30 days.
  3. Click Create link. The link is created and copied to your clipboard automatically. Use Copy next to any existing link to copy it again.

Send the link however you like. When someone opens a Viewer link they can read the document right away. When someone opens an Editor or Admin link they'll be asked to sign in first, then claim the access.

Treat a share link like a password. Anyone who has the link gets the access it grants, so only share it with people you trust and don't post it publicly. To cut off access, click Revoke next to the link; it stops working immediately for everyone using it. Setting an expiry turns a link off automatically after the chosen time.

Searching your documents

The search feature on the Documents page finds any document by title or by words in its content. Type a word or phrase; results are sorted by most recently updated and show the document title and the folder it belongs to. Up to 20 results show at once, with pagination for more. Click a result to open it.

Moving a document to a folder

After a document is created you can move it into any folder you own, or back to the root level. Open the document, use the Move to folder option (or the document settings menu), and choose a destination; select No folder (root) to remove it from all folders. The change saves automatically and the folder tree updates to reflect the new location.

Document templates

Subscriber feature. Creating documents, including starting one from a template, requires an active subscription.

Documents have a built-in template system for recurring formats.

  • New from Template: Use the New from Template button on the Documents page. A modal lists every available template; pick one and a new document is created from a copy of its contents
  • Where templates live: Templates are stored in a special folder named _templates, created automatically the first time you open the template picker. A "Seed defaults" action fills it with a starter set (Recipe, Meeting Notes, Release Notes, and more)
  • Authoring your own: Any document you place in the _templates folder becomes an available template